Information regarding birth certificates is found on this page. Fee schedule is here. Fee is payable to the San Benito County Clerk. On-line credit card orders are accepted also through an independent company, Vitalcheck.
- Use of Birth Certificates
- Application for Birth Certificates
- On Line Application for Birth Certificates
- Amendment to Birth Certificate
- Authorized or Informational copy?
- Authorized Copy
- Informational Copy
Use of Birth Certificates
Birth certificates are used for many official governmental purposes such as Social Security, passport applications and school enrollments. They are sometimes used for non-official registrations such as little league. You can purchase a certified copy of a birth certificate in person at the County Clerk-Recorder’s office at 440 Fifth Street, Second Floor Room 206, Hollister, CA 95023.
Application for Birth Certificate
Certified copies of birth certificates may be obtained by completing our online application. Once completed, and your order placed, you may either come to our office to submit payment and pick up the certificate, or you can mail the application, notarized, along with payment, to our office.
Mailed requests for certified copies of birth certificates must be accompanied by a notary signature. Mail the application with the required payment, (our Fee Schedule is located here) in the form of a pre-printed check or money order only (payable against a USA bank) to 440 Fifth Street, Room 206, Hollister, CA 95023- Attn: Vital Records. Make checks payable to San Benito County Clerk-Recorder.
On Line Application for Birth Certificate via VitalChek
San Benito County does not accept online credit card orders; however, for your convenience, you can process online requests through an independent company that we have collaborated with to provide you this service; VitalChek Network, Inc. VitalChek can be reached through its website, www.vitalchek.com. An additional fee is charged by VitalChek for using this service, and all major credit cards are accepted, including American Express®, Discover®, MasterCard® or Visa®.
Amendment to Birth Certificate
An amendment to any birth certificate must be completed through the State Office of Vital Records. Please see the State website for forms and instructional packet www.dhs.ca.gov
Authorized copy or an informational copy?
In the State of California, authorized copies of vital records can only be obtained by the individual named on the record, parents of the individual named on the record, and certain other individuals or entities specified in law. All other requestors can only obtain informational copies. All copies issued are “certified copies.”
California law defines individuals who can obtain an authorized copy of a birth or death certificate as:
- The registrant (person listed on the certificate) or a parent or legal guardian of the registrant. A child, grandparent, grandchild, brother or sister, spouse, or domestic partner of the registrant.
- A party entitled to receive the record as a result of a court order, or an attorney or a licensed adoption agency seeking the birth record in order to comply with the requirements of Section 3140 or 7603 of the California Family Code.
- A member of a law enforcement agency or a representative of another governmental agency, as provided by law, who is conducting official business. (Companies representing a government agency must provide authorization from the government agency.)
- An attorney representing the registrant or the registrant’s estate, or any person or agency empowered by statute or appointed by a court to act on behalf of the registrant or the registrant’s estate. (If you are requesting a Certified Copy under a power of attorney, please include a copy of the power of attorney with the application form.)
- Any agent or employee of a funeral establishment who acts within the course and scope of his or her employment and who orders certified copies of a death certificate on behalf of an individual specified in paragraphs (1) to (5), inclusive, of subdivision (a) of Section 7100 of the Health and Safety Code.
If you cannot obtain an authorized copy under California law, you can obtain an informational copy. An informational copy contains the same information as an authorized copy, but will have a legend across the face with the statement “INFORMATIONAL, NOT A VALID DOCUMENT TO ESTABLISH IDENTITY.” Authorized and informational copies are both “certified copies.”